Reservations are scheduled on a first-come first-served basis and are tentative until secured with a non-refundable reservation fee of $50.00, (applied to the total balance), and signed event agreement.  When the reservation fee is received along with an executed contract, Backyard Theater Party's services are set for your event on that date.

Film Licensing:

Our fee does not include the cost of the film license that is required for any public viewing excluding private showings in your backyard.  As the equipment provider, we are not allowed to obtain the license nor provide the media for you (the end user).  We will supply you with the film licensing contact information and help guide you through the simple process of ordering the movie title should that be required or necessary.

Other Media:

Backyard Theater Party can present trivia slides, pre-show reels, sponsor logos, music videos, live video, announcements and more (additional fees may apply).  Your choices of media and advertisements should be submitted to us two weeks before your event.  We cannot guarantee the performance of your media if we are not able to test it on our system prior to the event.

Let us know if you need assistance preparing any media.  We can provide a quote for you for video encoding, graphic design and DVD authoring services.

Weather:

Weather is the biggest variable in planning any outdoor event. Unfortunately, there is nothing we can do to change the weather.  However there are ways to plan for it and Backyard Theater Party utilizes the latest technology to stay current with local weather conditions.

Wind speed is also a concern.  Our inflatable screens can safely handle wind speeds up to 20 mph (the speed at which trees start to sway vigorously). Wind speeds need to be less than 15 mph in order to inflate our screens. Should the winds exceed 20 mph, our staff will deflate the movie screen and wait for the winds to calm for an extended period of time before inflating again.  Inflation and deflation takes only several minutes.

It is strongly recommended to have an indoor location ready as a backup in case weather conditions prohibit an outdoor event.

Set-Up Procedure:

 Backyard Theater Party begins set-up at the customer’s location (typically 1 1/2 - 2 hours before showing). The inflatable screen will typically be set up within one hour. Audio testing begins shortly after the screen is standing. Projection test will begin at dusk. The movie screen will be deflated after the end of the movie unless otherwise specified by the customer. All equipment will be packed up no longer than 90 minutes after the completion of the movie.